1. Determine your eligibility by reviewing the eligibility criteria to ensure you meet the requirements for the SEED program.
2. Explore, discover, and identify your research interests and develop a potential research proposal.
3. Draft a research proposal to use as a reference when reaching out to potential research supervisors at The University of British Columbia (UBC).
4. Find and contact a supervisor at UBC whose research aligns with your interests and who is willing to supervise your research project.
5. Prepare required documents once you have secured a supervisor who agrees to mentor you.
6. Complete and Submit the Online Application Form provided by Airlangga Global Engagement (AGE) for the issuance of Letter of Support from Home Institution.
7. Email the completed form and all supporting documents to your UBC host supervisor prior to the UBC deadline.
8. The UBC Supervisor will fill out a “Host Supervisor Form” and submit all the required documents to UBC Go Global Team on behalf of the student.
9. UBC will review applications and submit nominated candidates for the Canada-ASEAN SEED Scholarship.
10. Notification of Acceptance: UBC will inform Airlangga Global Engagement of the selection results.

NOTE:

UBC will prepare the Letter of Agreement/Memorandum of Understanding for the student once they receive a complete application with all required documents.

1. Proof of citizenship
   • A copy of the candidate’s passport or national identity card with a photo and valid dates
   • Documents not accepted as proof of citizenship are: driver’s license, permanent residence card, work permit, student card, health card, birth certificate or baptismal certificate
   • Proof of citizenship selected must be from the same country/territory as the citizenship selected in the online application form
2. Privacy Notice Statement
   • Can be downloaded here.
   • Contains name.
   • Signed and dated within the last six months.
3. Letter of intent (maximum one page)
   • Explains the nature of studies or research to be undertaken
   • Provides rationale for study in Canada and for the choice of institution, program and supervisor and how the proposed program of study or research will relate to their future career
   • Explains how undertaking study or research in Canada will empower the student to apply their learning to address the 2030 Agenda for Sustainable Development
   • Explains how they intend to use their learning to help combat poverty and narrow the development gap in the ASEAN region in their future career
   • Identifies the Sustainable Development Goal (SDG) their proposed study or research in Canada is aligned with and will contribute to
   • Candidates from Cambodia, Indonesia, Laos, Malaysia, Myanmar, the Philippines, Thailand or Vietnam must provide an explanation of how their learning in Canada will help to combat poverty in their home country
   • Candidates from Brunei or Singapore must provide an explanation of how their learning in Canada will help combat poverty in one of the other eight ASEAN countries
4. Letter of proof of full-time enrolment from the home institution
   • Written in English on official letterhead from home university.
   • Signed and dated within last six months.
   • Letter confirms Applicant is enrolled in a full-time program and will continue to be enrolled upon return.
   • Copies of transcripts, a student card or a letter of admission are not acceptable.
5. Letter of support from the home institution (max. one page)
   • Prepared by Applicant’s instructor, professor, or international director at home university.  For UNAIR students, this letter will be issued by Airlangga Global Engagement upon completion of this online form.
   • Maximum one page, written in English on official letterhead from home university.
   • Signed and dated within the last six months.
   • Letter must explain the nature of the studies to be undertaken and how the Applicant and the home university will benefit from the scholarship program.
   • Letter should include the institution’s assessment of the candidate’s commitment and capacity to use the program of study or research in Canada to help combat poverty and narrow the development gap in the ASEAN region.
6. Letter of invitation from Canadian supervisor (max. one page):
   • Prepared by Applicant’s Canadian supervisor.
   • Maximum one page, written on official UBC letterhead.
   • Signed and dated within the last six months.
   • Letter must indicate the supervisor’s willingness to support and mentor the candidate.
   • Letter describes the nature and scope of the research collaboration with the student’s home institution.
   • Letter should also demonstrate how the Canadian institution, supervisor and peers will benefit.
   • Letter confirms that tuition fees are waived when there is no MOU in force.

Students who wish to apply for a research stay should carefully select the supervisor and university that best meets their needs. To supervise a Visiting Research Student, the researcher must have a faculty appointment (be a “faculty member” with title of Assistant Professor, Associate Professor, or Professor).

Students have many options for identifying host supervisor.

1. Speak to your home supervisor to see if they know any researchers at University of British Columbia (UBC).
2. Look through the UBC’s faculty directory.
3. Visit the UBC’s official website for the databse of UBC professors and their research interests, then make sure they are available to host VISR students. https://www.grad.ubc.ca/virs/hosts
4. Search through faculties’s websites:
   • https://www.ubc.ca/our-campuses/vancouver/directories/faculties-schools.html
   • https://ok.ubc.ca/academics/faculties-and-schools/
5. Visit other UBC pages:
   • https://www.grad.ubc.ca/prospective-students/research-supervisors
   • https://research.ubc.ca/research-excellence/research-institutes
6. Literature Review – did you read an article by a UBC researcher that has had an impact on your research?
7. Utilize tools such as Google Scholar – type in “University of British Columbia” and key words. Limit the search to the previous 3-5 years.

Students may contact a potential supervisor directly by email.

When reaching out to faculty members, you should:

• Introduce yourself, your program, your university (attach a resume or CV).
• Identify the scholarship program to which you wish to apply (SEED), and that if successful, your visit will be funded. Include a link to the scholarship page, as many of our researchers are not familiar with these scholarship programs.
• Briefly describe your research project idea; if you have a research proposal or summary, include that as an attachment.
• Explain why you want to work with them (that specific researcher); when you want to start your research stay (e.g. September 2025), and for how long (e.g. 4 months).
• Copy int.grants@global.unair.ac.id on the email.

Applications are evaluated by EduCanada based on the following:

• The linkage of the proposed research or study that the student will undertake in Canada to the 2030 Agenda for Sustainable Development
• The candidate’s commitment to use their proposed research or studies in Canada to help combat poverty and narrow the development gap in the ASEAN region
• Merit of the research or study to be undertaken in Canada
• Benefit to the home institution and peers
• Benefit to the Canadian institution, supervisor and peers
• Strength of the linkages to be created through the proposed exchange